Administrative Associate

PlaneSense, Inc., located in Portsmouth, NH and manages and operates a large fleet of Pilatus PC-12 and PC-24 aircraft on behalf of its fractional share owners, seeks to hire a highly capable and self-motivated person to work in its Flight Operations Center (FOC) as a full-time Administrative Associate.

The FOC Administrative Associate will lead efforts towards excellence in personnel record keeping, staff scheduling, and office atmosphere. This individual must be independent, detail oriented, and pragmatic.

Essential Duties and Responsibilities include but are not limited to:

1. Maintaining staff management interfaces to include:

  • Personnel schedules
  • Training qualifications and records
  • PTO
  • Training events
  • Overtime
  • Vacation bidding

2. Management and processing of payroll to include:

  • Annual review scheduling
  • Compensation adjustment record keeping
  • Bi-weekly submission to Payroll department

3. Management of office supplies and infrastructure

4. Client Services related processing and auditing of

  • Minor consent forms
  • COVID attestations
  • Revenue exceptions

5. Manual and procedure auditing and production

6. Management of purchase orders and other FOC expenses

7. Continuously evolve this roll in agreement with departmental growth

8. Other assigned duties as directed by DDFOC and DFOC


Education and Experience:

  • Highschool diploma or equivalent
  • Experience with ADP, preferred
  • Proficient in Microsoft Office suite
  • Experience or the ability to learn numerous payroll information systems

Other Skills and Abilities:

  • Unwavering commitment to personnel privacy
  • Navigating constantly shifting priorities

Work schedule: Monday-Friday, 9:00 AM-5:00 PM.

Work location: PlaneSense, Inc. Flight Operation Center in Portsmouth, NH.

More About Us:

PlaneSense, Inc. is a privately held fractional aircraft ownership company that manages a growing fleet of turboprop and jet aircraft. More than 400 employees handle all aspects of management, operations, scheduling, aircraft maintenance, quality assurance, and administration. The PlaneSense® program fleet is maintained through our award-winning service centers, Atlas Aircraft Center, Inc. located in Portsmouth, NH & Boulder City, NV.

As one of the leading fractional aircraft companies in the United States, PlaneSense, Inc. manages the largest civilian fleet of Pilatus PC-12s in the world and a growing fleet of Pilatus PC-24 twin engine jets. The PlaneSense® program operates in the continental United States, Canada, Bermuda, the Bahamas, the Caribbean, Mexico, and Central America with continuous expansion. PlaneSense, Inc. is dedicated to the highest standards of owner services, safety, and reliability.

PlaneSense, Inc. provides a clean work environment, excellent benefit package and competitive compensation. We offer equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender or gender identity, national origin, age, disability, or genetics. In addition to federal law requirements, PlaneSense, Inc. complies with applicable state and local laws governing nondiscrimination in employment.

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