Business Office Administrator

Atlas Aircraft Center, Inc., located in Portsmouth, NH seeks to hire a highly capable and self-motivated person for the Business Office Administrator role. Atlas Aircraft Center, Inc. is the authorized, fleet service and support center for the PlaneSense® fractional fleet of Pilatus PC-12 and PC-24 aircraft.

Some related duties include:

  • Review aircraft maintenance work order packages to ensure labor hours, parts and pricing, taxes and warranties are applied correctly. Tracing of all work orders as they arrive in the Business Office and ensure timely processing. Close and post all Shop Work Orders.
  • Track and submit warranty claims to vendors, working with the Parts Department to facilitate part returns. Process warranty coverage to vendors for outside customers and renew coverage for PlaneSense aircraft annually.
  • Match invoices to receipts for all vendors including collecting back-up for company credit cards for review. Record and track all disputed invoices.
  • Review freight invoices to record, code and distribute charges to work orders.
  • Maintain Month End Checklist for Accounting and deliver at the end of each month. Maintain the Work-In-Process report monthly.
  • Submit insurance claims, notifying Management and maintaining files for collection of all charges and required paperwork.
  • Submit purchase orders, per diem requests and expense reports to the Accounting Department.
  • Maintain employee computer access, PTO (including holidays) and hours in ADP/Time Force.
  • Make all travel arrangements for employee training, seminars and emergency travel for maintenance including flights, hotels, vehicles and per diem.
  • Supervise work/project quality of assistants in A/P, A/R, Payroll, Customer Billing and any special projects assigned by senior management.

Qualifications:

  • Candidates must have strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks.
  • Organization and the ability to multitask to complete a wide variety of tasks is key.
  • The ideal candidate will have leadership ability to manage challenges and oversee employees with an attention to detail to ensure tasks are completed correctly.
  • Strong interpersonal skills are needed to interact with all employees positively.

Qualified candidates should have prior work experience in:

  •  Microsoft Office applications
  • Payroll processing software, preferably ADP
  • Candidates must have the ability to learn a variety of computer software systems as required

Work Location: Portsmouth, NH

Work Shift: Monday-Friday, 8-hour shifts

PlaneSense, Inc. provides a clean work environment, excellent benefit package and competitive compensation. We offer equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender or gender identity, national origin, age, disability, or genetics. In addition to federal law requirements, PlaneSense, Inc. complies with applicable state and local laws governing nondiscrimination in employment.